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Records of the Department of Public Information

 Collection
Identifier: G12-public

Scope and Content of the Records

The office files in this collection document the publicity and media communications activities of the Office of Public Relations/Department of Public Information during the period from the 1960s through the early 1990s. The office files consist largely of correspondence and news articles about Georgia State that were released by the department and/or published by newspapers in Georgia and elsewhere. The scrapbooks include newspaper and magazine articles about the institution, as well as some programs, photographs, and other paper-based materials. These scrapbooks contain valuable information on life at the school from the period of the 1930s and 1940s through the 1980s. Photographs, audiotapes, videotapes and films provide additional information about buildings, students, faculty, campus events, and campus organizations during the 1970s through the early 1990s.

Dates

  • circa 1930-1992

Creator

Language of Materials

In English.

Restrictions on Access

Records may be subject to restrictions. Consult archivist before requesting this material.

Terms Governing Use and Reproduction

To quote in print, or otherwise reproduce in whole or in part in any publication, including on the Worldwide Web, any material from this collection, the researcher must obtain permission from (1) the owner of the physical property and (2) the holder of the copyright. Persons wishing to quote from this collection should consult the reference archivist to determine copyright holders for information in this collection. Reproduction of any item must contain the complete citation to the original. All requests subject to limitations noted in departmental policies on reproduction.

History of the Department of Public Information

Georgia State University's Department of Public Information functioned as the media communications and publicity arm of the university. The Department originated as the Office of Public Relations (1957-1974). The Department of Public Information was created in January 1974 and reported, with three other units, to the Office of University Relations under the Vice President for Urban Affairs until the 1979-1980 academic year. The Department of Public Information changed its name to the Department of University Relations in 1996.

The Department of Public Information’s reporting lines changed over time. Known as the Public Relation Office from 1970-1974, it reported first to the Associate Vice President of the university and then to the Vice President for Urban Affairs. The new Department of Public Information came under the jurisdiction of the Director of the Office of University Relations, who reported to the Vice President for Urban Affairs (1974-1977); in 1977 the Department became separate from University Relations, with the Director of Public Information reporting directly to the Vice President for Urban Affairs (1977-1981). Public Information then came under the Vice President for Academic Services (1981-1985), the Assistant Vice President for Academic Services (1985-1989), the Vice President for University Advancement (1989-1995), and the Vice President for External Affairs (1995-present [2004]).

Departmental directors have included:

Missing Title

1957-1965
Dozier Copeland Cade (Director, Public Relations Office)
1965-1970
Harold E. Davis (Director, Public Relations Office)
1970-1974
Jarrot A. Lindsey, Jr. (Director, Public Relations Office)

Missing Title

[1974-1980]
[Donald C. Grefe (Director, Office of University Relations: consisting of Dept. of Public Information, Dept. of Community Services, Business Information Center, and Atlanta Urban Corps)]

Missing Title

1974-1980
Deanna Stille Strickland (Director, Dept. of Public Information)
1980-1984
David K. Snell (Director, Dept. of Public Information)
1984-1996
Sandra C. Carnet (Director, Dept. of Public Information)
1996-1999
Sandra C. Carnet (Director, Dept. of University Relations; later the Dept. of University Relations and Creative Services)
2000-present (2004)
DeAnna J. Hines (Director, Assistant Vice-President for University Relations)

Extent

69.1 Linear Feet

Organization Note

Organized into 3 series: 01. Office files, 02. Scrapbooks, and 03. Audio-visual materials.

The collection is made up of the following accessions:
  • G1972-01: Scrapbooks, 1949-1968
  • G1975-17: Scrapbooks, 1969-1973
  • G1976-19: Office files--Office of Public Relations, scrapbook, audiotape, 1965-1976; undated
  • G1976-20: Audiotape interview--Dr. George Manners, 1976
  • G1977-05: Scrapbooks, circa 1930-1950; 1962-1963
  • G1977-09: Photo posters, circa 1969
  • G1977-11: Negatives and contact sheets, audiotapes, circa 1970-1974
  • G1981-06: Scrapbooks, 1977-1979
  • G1983-13: Photographs, circa 1960-circa 1978
  • G1984-18: Negatives and contact sheets, 1974-1977
  • G1984-30: Photographs, circa 1950-circa 1980
  • G1986-07: Negatives and contact sheets, 1978
  • G1987-12: Negatives and contact sheets, 1979
  • G1987-26: Scrapbooks, 1980-1987
  • G1988-01: Negatives and contact sheets, 1980-1982
  • G1989-26: Negatives and contact sheets, 1983-1984
  • G1989-44: Office files--Department of Public Information, 1966-1987; undated
  • G1990-43: Office files--Department of Public Information, videotapes, audiotapes, films, 1983-1990; undated
  • G1991-18: Office files--Department of Public Information, videotapes, circa 1955-1990 (bulk 1988-1990)
  • G1991-22: Negatives and contact sheets, 1984-1985
  • G1993-07: Videotapes, 1983-1991; undated
  • G1993-20: Office files--Department of Public Information, 1987-1992
  • G1994-01: Negatives and contact sheets, 1989-1991
  • G1994-02: Negatives and contact sheets, 1986-1988


Most of the news articles in Series 1 have been refoldered and photocopied for preservation purposes, and the materials in Series 1, Subseries 1.1, have been refoldered and rehoused in document cases. The other materials in Series 1 remain in record center cartons, mainly in the original folders. The scrapbooks in Series 2 have been rehoused in oversize acid-free boxes.

The photographs, audiotapes, videotapes, and films in Series 3 have been transferred to audio-visual collections. A general description of these materials is found in the series description for Series 3.

Physical Location

Portions of the materials described are housed in off-site storage.

Acquisition Information

Donated by the Department of Public Information, Georgia State University.

Related Archival Materials note

Related material in this repository: Materials relating to the Department of University Relations (1995-present) are also housed in the Georgia State University Archives. These include G1996-11: Olympics news coverage (in University Archives Small Collections); G1997-26: Photographs; G1998-23: Videotapes; and G1998-26: Photographs. For further information on these collections, consult the University Archivist. Further materials on Johnny Mercer (see Series 3, Subseries 3.3) are available in the Popular Music Collection, Special Collections Department (see especially MSS #001 and #002).

Further information about the University, its offices, and officials can be found in the University biographical information and history boxes, located in the Special Collections Reading Room.

Processing Information

Processed by Christine de Catanzaro, October 2004; updated by Laurel Bowen, February 2005.
Title
Department of Public Information
Subtitle
A Guide to Its Records in the Georgia State University Archives
Status
Completed
Author
Christine de Catanzaro
Date
2004
Language of description
English
Script of description
Latin
Language of description note
English

Repository Details

Part of the Georgia State University Archives Repository

Contact:
Georgia State University Library
100 Decatur St., S.E.
Atlanta Georgia 30303
404-413-2880
404-413-2881 (Fax)