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Executive Director/Office files, 1921-1991

Identifier: VI

Scope and Content of the Series

Correspondence, including extensive documentation of the management of the organization and numerous files of American Nurses Association communication; minutes and agendas for units of SCNA, outside organizations, and state agencies; notes, drafts, and other writings; reports of SCNA units and representatives to other organizations; printed materials including the publications of state and federal agencies and ANA, as well as periodicals, reports, and ephemera; membership rosters and statistics; financial documents; legal documents; photographs; works of art on paper; and artifacts make up the records of SCNA's Executive Office. The series contains detailed information about the history, development, and activities of the organization, about health care policy and legislation in South Carolina, and about the evolution of the ANA and its relationship with its constituent organizations.

Records in this series reflect the responsibilities of the office, including attendance at meetings of the Board of Directors and Executive Committee, as well as meetings of various constituent units; membership correspondence and service, including for a time an employment service; collecting information from SCNA representatives to other organizations and bodies; and communication with ANA, including receiving and disseminating ANA information and policies, and reporting to the national organization about local activities and membership. The Executive Director assists the Board and Officers, Councils/Commissions, and Sections/Conference Groups/Special Interest Groups in managing the organization through their policies and activities. The series contains abundant information about nominees for positions in the constituent units, financial management, and the planning and scheduling of events. The Executive Office also receives reports, minutes, and copied correspondence from the various constituent organizations and structural units. The series also reflects the evolution of the office from a single, part-time Executive Secretary in 1936, to a multiple person staff headed by a full-time Executive Director.

Because each Executive Officer created her own set of files, the series is divided into six of subseries, where possible organized by the Executive Officer(s) who created them. Most of the original sets of files included dividers with headings. That information has been incorporated into the folder titles, generally preceding colons.

Financial and membership files, maintained in the Executive Office by a membership secretary/bookkeeper, make up a seventh subseries. The subseries proceed chronologically, with files usually arranged hierarchically within each chronological grouping. Therefore, information concerning a particular topic or body may be found in many different places throughout the series. Office files 1964-1988/1989 are generally comprehensive, except for a transitional period in 1972-1973. Earlier files are not complete. The series contains few files created in 1958-1963.


  • Creation: 1921-1991


Restrictions on Access

Collection is open for research use. Access to sound recordings and motion pictures is restricted. Access to certain records containing personal information is restricted (noted on inventory).


From the Collection: 186.2 Linear Feet (in 420 boxes)

Language of Materials

From the Collection: English

Repository Details

Part of the Special Collections Repository

100 Decatur St., S.E.
Atlanta, Georgia 30303
404-413-2881 (Fax)